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The Tools For Project Management

Gantt Chart, Agile Methodology And Waterfall Method: How To Exploit Them In Project Management

Quite possibly, the earliest thing to recollect before dealing with a venture is that arranging requires some investment. However, that doesn’t mean it squanders assets. Notwithstanding, assuming you are continuously refreshing bookkeeping sheets, searching for the compass among many post-it notes in your journal and work area, and interminable group arrangement gatherings intersperse your week, you may want to utilize the right devices.

There are explicit devices for a project the executives that serve definitively to help individuals or groups in the association and oversee undertakings and exercises. These can be redone to address the issues of groups of various sizes and with various objectives. 

Devices of this kind are especially valuable while overseeing multi-project undertakings or gatherings of ventures with more extensive targets since they offer high-level usefulness to follow errands at a more significant level through adaptable work perspectives and cross-practical asset the board and to screen how each task connects with others with the assistance of dashboards and reports.

The Gantt Chart

The Gantt diagram is the device generally effectively connected to the board’s project. It is an exceptionally valuable diagram for imagining, addressing, and monitoring the timing and progress of an undertaking, permitting a fast comprehension of the components that make up a task. Its adaptability implies that it can address undertakings of various kinds and sizes. 

It is helpful in multi-project organizations when numerous undertakings are running equally. It is utilized in various periods of the venture: in the underlying stage, it is important for undertaking the board plan and different records and assists with arranging; in the execution stage, it screens the advancement and deviations based on what was arranged.

A benefit presented by the Gantt diagram is the division of the venture into more modest exercises, permitting you to screen the reliance between them. Along these lines, colleagues are more responsible because they show connections among exercises and what differs in one means for the others. 

As a general rule, it then works with correspondence by keeping the entire group refreshed on the task’s status and getting the group and the board to settle on how to accomplish the goals. Because of its realistic nature, it is easy to make and keep refreshed and can offer tremendous help in the executives’ project, particularly assuming that you utilize unique programming.

Agile Methodology

The agile methodology was born in the software industry and spread to many other sectors. It is based on 12 principles collected in a manifesto and aims to increase team collaboration for greater efficiency. The agile method represents an alternative to the waterfall approach to streamline processes and identify and correct errors and defects more quickly, therefore excellent when you want to achieve goals quickly.

In the agile methodology, the work is based on short sessions called “sprints,” short bursts of activity repeated continuously in which the team tries to do as much as possible before moving on to the next phase. Repetition makes it easy to optimize processes, identify problems and hit goals.

 The team is divided into smaller and, consequently, more focused groups, which often meet to discuss specific objectives, making the work more flexible and facilitating corrective actions. Agile teams are more effective because they better meet changing customer needs and can deliver projects faster.

In essence, the main advantages of the agile methodology are:

  1. Quickly developed solutions and short lead times.
  2. Waste reduction.
  3. Flexibility to adapt to change.
  4. Lean framework and optimized processes.
  5. Frequent and constant collaboration and feedback.

Given the less formal processes on which the agile method is based, this approach is only sometimes suitable for large companies with more traditional structures. It may not be suitable for large projects where it is difficult to estimate times.

Waterfall Method

The waterfall method is based on a series of sequential phases, where each project task follows the previous one continuously. It is suitable for projects that start with clear and well-defined requirements, where no changes are expected.

This method develops the project life cycle with a linear and sequential approach. It is a step-by-step method where the phases do not overlap, and each phase must be finished before the previous one, as each phase’s output becomes the next phase’s input.

It consists of five stages:

  1. Requirements analysis: identified and analyzed precisely to have them clear and understand the project’s feasibility.
  2. Planning: the project is divided into various activities, and how to carry them out is defined.
  3. Development: phase in which the project is carried out.
  4. Test – to detect problems in the output to fix.
  5. Release: The output is placed on the market.

The Software With Tools For Project Management

Exploiting and amplifying the potential of these tools and methodologies is possible thanks to specific software for project management. There are many proposals on the market, but the choice can only depend on the needs of each company. Factors typically considered are the number of users, key features required, scalability, and ease of use. In the case of companies that deal with multi-project activities, the functions sought may concern:

  1. Planning and scheduling of activities through workflows and calendars.
  2. Collaboration to improve communication with the team, allowing you to assign tasks, comment, organize dashboards and approve changes, all without the need for endless email exchanges.
  3. Evaluation of productivity through efficient resource management.
  4. Strategic planning of resources based on skills.
  5. Possibility of planning scenarios and inserting forecast orders.

CyberPlan RSP offers all these features and more. Whether you are the project manager of a technical office or the project manager of a consulting firm, you will have the possibility to create interactive Gantt charts to plan projects in detail, short calendars to support the Agile methodology, and graphs that light the activities dependent on resources and the progress of projects.

Read Also: Project Management Business Methodology

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